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Extract certificate data automatically

Illustration of a man at a laptop with symbols for PDF, AI and table – representation of automated PDF processing by artificial intelligence.

For readers in a hurry:

Avoid manual errors: Learn how to fully automate error-prone data entry with AI-based extraction from technical certificates.
Automatically capture 50+ material properties: From chemical compositions to JOMINY curves - the solution recognizes all relevant content from your PDFs.
Integrated into your systems: The extracted data can be seamlessly transferred to ERP systems such as SAP QM - via API, Excel, XML or JSON.
Secure, scalable and data protection-compliant: with "human-in-the-loop", continuous improvement and GDPR-compliant hosting.

Technical certificates and test reports are ubiquitous in modern industry. They ensure the quality of materials, guarantee compliance with standards and provide important insights into product specifications. But what happens when this essential information arrives in unstructured PDF documents? The manual effort required to transfer this data into ERP and production systems is high. Even the most conscientious employees are not immune to errors.

This is where Business Automatica comes in. With an innovative, AI-supported solution, we enable the automatic extraction of technical data from PDF certificates - precisely, quickly and seamlessly integrated.

Would you like to automatically extract certificate data and integrate it directly into your systems? Then you've come to the right place!

➡️ Discover the solution now!

The challenge: Manual data collection as a quality risk

Certificates and test reports are often unstructured documents that are available in a wide variety of formats. The manual extraction of relevant information such as chemical compositions, mechanical properties or heat treatment methods is:

Prone to errorsManual data entry leads to errors that can affect quality control and compliance.
Time consumingQualified employees waste valuable hours on tedious data entry instead of value-adding tasks.
Not scalableAs your company grows, manual processes become bottlenecks in your workflow.
ExpensiveHigh labor costs for qualified technicians and costly errors add up to a considerable financial burden.

These disadvantages are particularly noticeable in companies that have to manage a large number of such certificates. Quality deficiencies, delays and unnecessary costs are the result.

The solution: Intelligent data extraction via AI

Business Automatica's platform relies on an AI-powered pipeline specifically tailored to technical certificates and test reports. With AI-based natural language parsing and validation, it makes it possible to automatically recognize more than 50 clearly defined material properties, including

NTI number
Heat treatment
Grain structure and grain size
Tensile strength

Hardness
Chemical composition
Standards and DIN/ISO references
Origin and quality class

Ultrasonic class
JOMINY curves
Dimensions and treatment specifications

You can download the continuously expandable field list at https://certificates.businessautomatica.com/.

How data extraction works

1. data provision

You or your manufacturer can transmit the PDFs conveniently by e-mail, file transfer or via any API-based interface.

2. data analysis and processing

Our automation process (O2 Business Automation platform + various AI platforms + specification-compliant checks) extracts, validates and structures the data.

3. data transmission

You receive an Excel, JSON or XML file back to a target system of your choice. We can also load the data directly into your ERP system (e.g. SAP QM).

Implementation in six simple steps

Provide documents
Share with us the relevant use case details and sample documents.

Coordinate requirements
We discuss specific quality requirements and testing processes with you.

Feasibility & offer
We will provide you with an assessment of feasibility and a transparent cost estimate.

Project planning
Together we define milestones and determine the steps towards integration.

Quality assurance
Test the solution based on your quality criteria to prepare for the go-live.

Live operation
Take over the operation yourself - or let us do it for you.

Quality assurance and continuous improvement

Automated compliance

The system performs rigorous validations against industry specifications and ensures that all extracted data meets compliance standards.

Human-in-the-loop

While the system is highly automated, it integrates human monitoring at critical review points. This hybrid approach allows for targeted expert intervention and correction when needed, ensuring the highest accuracy for complex or unusual documents.

Continuous improvement

The AI models learn and improve continuously through both supervised training with verified data and unsupervised pattern recognition. This dual approach ensures that extraction accuracy increases over time, especially for your specific document types and formats.

Highest data protection

Your data remains in your ownership and under your control. We do not train any public AI models and do not use them for any other purpose. You alone decide which data should be stored and for how long. We take data ownership and privacy very seriously.

What makes the solution so special?

Precision and reliability: The use of AI-based natural language parsing means that even complex tables and formats are recognized correctly.
FlexibilityThe platform is configurable and can be adapted to different certificate formats.
ScalabilityWhether a company processes 100 or 100,000 certificates - our solution grows with it.
SpeedWhat used to take hours is now done in a matter of minutes.
Versatile output formats The extracted data can be provided as Excel, JSON or XML files.
Various input optionsDocuments can be processed by e-mail, file transfer or API-based communication.

Interested in more efficient data processing? Visit certificates.businessautomatica.com and find out more about the automated extraction of technical certificate data.

📩 Get in touch now

Conclusion: Efficiency, quality and safety in one system

The automation of data extraction from technical certificates offers companies considerable advantages:

Error reductionLess manual intervention means fewer transmission errors.
Time savingEmployees can concentrate on value-adding tasks.
Improved data qualityStructured data is easier to evaluate and manage.
ComplianceAll data is processed securely and in compliance with standards.

With Business Automatica, you can transform time-consuming document processing into an automated, precise process.

The expertise of Business Automatica

Business Automatica GmbH is specialized in:

Business process automationOptimization of your workflows to save time and reduce errors.
Applied AI and machine learning: Using cutting-edge technology to solve real business problems.
Cybersecurity compliant cloud solutionsYour data security is a priority with enterprise-level protection.
End-to-end project support: From conception to training, we accompany you every step of the way.
Industry expertiseWe understand your industry - from logistics and production to retail and insurance.

About Business Automatica GmbH:

Business Automatica reduces process costs by automating manual activities, increases the quality of data exchange in complex system architectures and connects on-premise systems with modern cloud and SaaS architectures. Applied artificial intelligence in the company is an integral part of this. Business Automatica also offers automation solutions from the cloud that are geared towards cyber security.

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